TABLE OF CONTENTS

• ACE:AI Usage
  • Overview
  • Application Normalisation, Categories, and Descriptions
    • Overview
    • How to Manually Normalise and Categorise Applications
      • Approving Normalisation Suggestions
  • Application Rationalisation
    • Approving Rationalisation Suggestions

ACE:AI Usage

Overview

For an overview of ACE:AI, see the this article. 

To view ACE:AI normalisation or rationalisation suggestions:

• Navigate to Applications -> All Applications.
• Enable Pending in the Rationalisation Status section of the ribbon.
  
• Select one or more applications in the main grid.
• Click ACE Rationalisation or ACE Normalisation in the ribbon.
   
• The ACE window will open, displaying recommendations highlighted in yellow. You can toggle these recommendations on or off if needed.
  

Application Normalisation, Categories, and Descriptions

Overview

Normalisation is the process of standardising application names for consistency, particularly across similar products from the same vendor. This step is generally completed before rationalisation to simplify downstream processes.

Application categories can be assigned during normalisation. Example categories include Multimedia, Finance, and Application Components.

Application descriptions are retrieved via the OpenAI API and added if required. Any existing Application Descriptions will be overwritten when this feature is used.

How to Manually Normalise and Categorise Applications

1. In the Applications module, ensure the applications that require normalisation are visible. Typically, this requires enabling Pending in the Rationalisation Status on the ribbon.
    
2. In the main grid, select the applications to normalise (or use Select All).
3. Click ACE Rationalisation → ACE Normalisation in the ribbon.
    
4. Normalisation suggestions will be highlighted in yellow. Examples of suggested changes may include:
   1. The vendor is changed to Adobe
   2. Cleaning application names
   3. Removing superfluous characters from version numbers
   4. Moving Edition details out of the application name
   5. Adding ACE categories
       

5. Approving Normalisation Suggestions

   1. Approve suggestions individually by clicking the toggle button to the left of each suggestion (the suggestion will turn green).
   2. Approve in bulk by selecting multiple (or all) rows, then clicking Quick Approve Normalisation in the ribbon.
   3. Alternatively, right-click selected rows and choose Approve Normalisation → All for further options.
   4. Approved items are highlighted in green.
       
   5. To finalise the process, click Apply Approvals.
      
      
   6. Click Close to review the updated application data in the Applications grid.

Application Rationalisation

1. In the Applications module, ensure visibility of applications requiring rationalisation. Typically, enable Pending in the Rationalisation Status on the ribbon.
    
2. In the main grid, select the applications to rationalise (or use Select All).
3. Click the ACE Rationalisation button in the ribbon.
    
4. A window will display rationalisation suggestions in yellow, along with confidence ratings based on decisions made by other ManagementStudio users.
   
   
5. In the example below the following rationalisation decisions are suggested:
   1. Reject these applications (in this case they are components of another application)
   2. Accept Adobe Reader 10.1.1.33
   3. Rationalise Adobe Reader 11.0.17.9 to Adobe Reader 11.0.23.22 
   4. Accept Adobe Reader 11.0.23.22

6. Approving Rationalisation Suggestions

   1. Approve individually using the toggle button beside each suggestion (changes highlight green).
   2. Approve in bulk by selecting all desired rows and clicking Quick Approve Rationalisation.
   3. Alternatively, right-click and choose Approve Rationalisation → All for more detailed options.
       
   4. To apply decisions, click Apply Approvals.
   5. Click Close to return to the Applications grid and review the processed applications.

Further Support

If you require further support, please visit ManagementStudio's Service Desk to search the knowledge base or create a new support ticket.