Sending Calendar Appointments in ManagementStudio

Modified on Thu, 10 Feb 2022 at 09:39 AM



iCal is a computer file format for storing calendar information. It is short for iCalendar. It is designed to be an open standard to allow for easy interoperability with many different applications, ManagementStudio being one of those. The iCal feature is configurable within the Test Sign-Offs and Self-Scheduling components.

This guide will walk through the steps required to send a self-schedule booking appointment with the iCal information attached.

It is assumed a deployment unit, deployment schedule has been configured and Users have been added into the deployment unit.

Step 1 – Enable Meeting Request

  • Switch to Administration -> User Migrations -> DeployUnit & Self-Schedule (1).
  • Ensure the Deployment Units for UserMigrations is Enabled (2).
  • Click on the Settings (3) tab.
  • Scroll down to the Meeting Request panel (4). Use this panel to control & customize the meeting invitations sent out to the end users.
  • Attach Meeting Request to Email: When this option is enabled, it will attach an iCal (Meeting Request) file to the 'Complete' email.
  • Outlook Reminder (Min): Specify the number of minutes before the appointment. This will allow Outlook to popup a reminder.
  • Appointment Subject: Specify a clear appointment subject line.
  • Appointment Location: Provide a location of the appointment. Deployment Unit location keywords can be used. Here is a list of available keywords.
  • Appointment Description: Provide a brief description of the appointment.


Please note, keywords can be used within the Appointment location & Description textboxes. The description textbox has a limit of 1000 length characters.

  • Click Save Changes (5) to commit the changes.

Graphical user interface, text, application, email

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Step 2 – Send User Booking Link

  • When a User is sent the booking link to book their migration slot.
  • Upon submitting their booking, they will receive a Complete Email with the iCal file enclosed.
  • Clicking on the attached iCal file will automatically add the appointment to their diary in Outlook.
  • The screenshot below shows an example of the iCal file.

Graphical user interface

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Further Support

If you require further support, please visit ManagementStudio's Service Desk to search the knowledge base or create a new support ticket.